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Office Manager

--[MIM]MIMAR Egypt--

Welcome to MIMAR Society 

We are always striving to attract and retain highly motivated and talented professionals.

Preference will be given to a qualified and resourceful candidate who can support our administration department in ensuring smooth and efficient business operations.

Responsibilities:

Manage the physical office space of the company including issues involving building maintenance, security, furnishings, subcontractors’ relationships, landlord relationships etc. 

Manage all office administration functions including reception desk, asset inventory, storage and filing space.

Responsible for researching, ordering, and managing all new equipment and inventory.

Manage agendas/travel arrangements/appointments etc. for the management board.

Arranges meetings room booking by scheduling and coordinating appropriate meeting times.

Track stocks of office supplies and stationery and place orders when necessary.

Act as first point of contact for orientation and on-boarding. Set up workstations and login/access rights.

Monitor and record expenditures on the ERP system. 

Assist with any on-going changes to the company’s office environment. 

Monitor the cleaning standards and all the cleaning supplies availability.

Monitor the needed maintenances and repairs for office equipment and follow up with the concerned parties until resolution.

Performance management of the administration team including the office boys, coaching, mentoring and identifying development requirements. 

Undertake all other duties that may be assigned by the management staff.


Job Requirements

• 5+ years’ experience in office administration with at least 2 years as an Office Manager. 

• Proficient with Microsoft Office (Word, Excel, and Outlook).

• Excellent communication skills both written and verbal.

   Excellent English Language.

• Superior customer service skills.

• Attention to detail. 

• Ability to be resourceful and proactive in dealing with issues that may arise. 

• Ability to organize, multitask, prioritize, and work under pressure. 


Work Environment:

·  Days off: Friday and Saturday

·  Working hours: 8:00 to17:00

·  Location: 1st Settlement- New Cairo